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Company information on websites and in email

Published: 13 January 2007

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By: Nick Tatt

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New legislation introduced from 1 January 2007 removes any uncertainty as to the requirement for UK companies to include certain corporate information on their websites and in email communications.

Compliance of the Companies Act now requires that the following information must appear on company websites and in emails:

  • the company name (this might differ from the trading name, in which case the difference should be made clear);
  • the company’s registered office address (which must be a geographic address, not a PO Box);
  • the company’s registration number and country of registration;
  • an email address where the company can be contacted (requirement not necessary for emails);
  • if the company is a member of a trade or professional association, membership details, including any registration number (requirement not necessary for emails); and
  • if the business has a VAT number, the VAT number (requirement not necessary for emails).

The information must be clear and easily accessible. However, for a website, it does not need to appear on every page; for example, the information can be included on an ‘About us’ or ‘Legal’ page. For emails, the information can be contained in a footer.

More information on the wider implications of these changes can be found on Out-law.com.

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